DeepRFP is an AI RFP software, positioned as a proposal writing and RFP automation platform for bid and proposal professionals. Its core is not a general-purpose chatbot, but rather a workspace built around each "opportunity": after uploading RFPs, forms, past proposals, company content, rates, and reference materials, analysis, writing, output, and review are completed within the same space.
Main capabilities
- AI RFP response generation: generate draft responses based on RFPs, company content, and past proposal materials.
- Government proposal software: analyze government RFPs, organize response documents, and write compliant proposal sections faster.
- Compliance matrix software: extract requirements, instructions, and response items so that compliance remains visible.
- RFQ and structured form responses: answer RFQs and structured forms using approved company content and pricing inputs.
- RFP breakdown software: break long RFPs into requirements, risks, deadlines, and useful response guidance.
- AI proposal generator: for B2B proposals or non-tender proposals without an RFP, enter notes and let AI complete the rest.
- Proposal workspace: centralize each opportunity's RFP files, company content, analysis, drafts, and reviews in one place.
- Content reuse: bring in past proposals, company notes, rates, and reference materials to generate better drafts.
- Proposal review: check drafts for compliance, clarity, impact, and missing information before submission.
- Multilingual: write proposals in 28 languages through an English interface.
- AI editing and review: rewrite and adjust draft style in seconds.
- Company knowledge base: generate customized responses relevant to the organization and the customer.
How to use A typical workflow is: create a workspace for the opportunity; upload the RFP, forms, and supporting content; run RFP analysis and compliance checks; draft a proposal based on the documents and download a DOCX draft; handle pricing, technical details, competitive gaps, bid strategy, amendments, etc., and make any request within the opportunity workspace; review and optimize responses before submission. The product emphasizes that users do not need to design prompts themselves, split documents, track requirements, or manually manage the process; instead, it provides a proposal-specific workflow: analyze the RFP, draft responses, review results, and optimize based on feedback.
Use cases Suitable for small business owners, proposal consultants, and lean proposal teams, as well as scenarios such as government RFPs, RFQs, B2B proposals, non-tender proposals, and authorization applications. Official examples of practices include: quickly turning late or poor subject matter expert drafts into formal responses; adapting reference materials to a specific opportunity; using the AI RFP analyzer to obtain a strategic summary and risk alerts in minutes.with bid/no-bid recommendations; instantly generates compliance matrices and checklists, rather than building them cell by cell. The user still controls strategy and final quality; AI is responsible for clearing the path, allowing the user to focus on strategy, positioning, client knowledge, pricing decisions, and final quality.
Limitations and differences Officially, DeepRFP is not positioned as a replacement for general-purpose AI tools. General-purpose tools such as ChatGPT, Claude, and Copilot are useful for summarizing, rewriting, brainstorming, and drafting, but users usually need to design their own workflows, manage files, write prompts, handle hallucinations and context limits, and review proposals themselves. DeepRFP's difference lies in its built-in proposal workflow, opportunity workspace, document output, and review steps. Officially, it is also stated that users can use general-purpose AI tools and DeepRFP at the same time.
Data and security Official statement: no user data will be used to train AI models; files remain encrypted and are automatically deleted after abuse checks; it runs in a SOC 2-compliant U.S. cloud environment. A data privacy and security section is provided in trial accounts.
Pricing and trial Officially, a free RFP software trial is offered, no credit card required, and you can start within 60 seconds. The page mentions affordable plans, but the specific price figures are not given in the provided materials. On Capterra, it has a 5.0/5 rating based on verified user reviews.
Other information Founder Javier Escartin is a proposal professional, contact email javi@deeprfp.com. The official page also mentions that official pages for DeepRFP reviews, pricing, and evaluations can be viewed.
