CloseClerk is a coordination service for Texas real estate transactions, positioned as a Texas transaction coordinator. It helps real estate agents manage signed TREC contracts, track key deadlines, and coordinate all parties to the transaction through closing.
Purpose CloseClerk's core purpose is to reduce the administrative burden of transaction coordination for Texas real estate agents. After an agent forwards a signed TREC contract to CloseClerk, it confirms all deadlines based on the contract terms and coordinates with the title company, lender, and the other agent to drive the transaction to a successful close.
Key capabilities
- Deadline tracking: CloseClerk extracts and tracks several key deadlines from the contract, including earnest money and option fee (¶5A, including weekend and legal holiday extensions), option period (¶5B, 5:00 p.m. local time, no extension), title commitment and its automatic extension limits (¶6B), survey and T-47 (¶6C, based on checkboxes), title objections (¶6D, recalculated as documents arrive), seller's disclosures and the 7-day window thereafter (¶7B), buyer approval (TPFA 2A), property approval (TPFA 2B, 3 days before closing).
- Reminders and status updates: warnings to the agent 48 hours before deadlines, weekly Monday status updates, and cc'ing all communications at any time.
- Coordination: CloseClerk introduces the agent to the title company, lender, and the other agent, follows up on documents on business days, and prepares for closing.
- Confirmation mechanism: CloseClerk sends each deadline and its corresponding contract language to the agent, and only after the agent replies "confirm" will it send information to other parties.
- Free tools: provides a free TREC deadline calculator that can be used without registration.
How to use Users forward the signed TREC contract (such as TREC 20-18 and addenda, including the third-party financing addendum TREC 40-11) to CloseClerk. CloseClerk will list all deadlines and the corresponding contract language, and wait for the user to reply "confirm." After confirmation, CloseClerk begins coordinating the title company, lender, and the other agent, follows up on documents on business days, warns of deadlines 48 hours in advance, sends Monday status updates, and prepares for closing. Users receive a cc on all communications.
Fees $99 per closing document, charged only when the transaction closes. If the contract terminates, no fee is charged. The first document is free. According to its materials, human coordinators typically charge $300-8 per document$00.
Use cases CloseClerk is suitable for real estate agents in Texas, especially those who want to outsource transaction coordination work while maintaining control over communication. It is particularly suitable for TREC contract transaction scenarios that require managing multiple deadlines.
Limitations
- CloseClerk does not send or change wire instructions.
- CloseClerk does not provide legal advice and does not negotiate on behalf of users.
- During the pilot period, users need to approve every outgoing email.
- It is currently in the pilot phase and is recruiting a small number of Texas agents, with a response time within one business day.
- The scope of service is limited to TREC contract transactions in Texas.
Additional information CloseClerk emphasizes that it is only a coordinator, not a lawyer or negotiator. It ensures through a confirmation mechanism that agents retain control over communication. For users who want to use free tools, its website provides a TREC deadline calculator with no registration required.
