Purpose
RapidScan AI is positioned as an enterprise-grade document automation processing platform, with the core goal of replacing traditional manual data entry and helping industries such as manufacturing and distribution, accounting and finance, logistics and supply chain, small and medium-sized enterprises, construction and field operations, procurement and operations, and IT and automation teams automate document workflows.
Main Capabilities
- AI-driven OCR technology: Automatically identifies and extracts key fields from documents such as invoices, purchase orders (POs), and delivery notes (e.g., invoice number, date, amount, supplier), and is claimed to offer high accuracy and speed.
- Intelligent data structuring: The AI engine automatically classifies, validates, and formats the extracted information, outputting clean, searchable structured data for use in ERP or analytics systems.
- Multiple document submission channels:
- WhatsApp integration: Invoices can be sent directly to +60 10-836 6750, and the AI automatically extracts key data and returns the processing results instantly via WhatsApp, with no need to install an additional app.
- Email integration: After registering an account, forward invoices from the registered email address to docs@rapidscan.ai; the AI automatically detects and downloads attachments, completes data extraction and structuring, and the results can be viewed in the RapidScan Portal.
- Portal upload: Log in to the RapidScan Portal and upload invoices in PDF or image format; the AI instantly extracts and structures the data, supporting management, review, and export in the same dashboard.
- Mobile and web access: Supports desktop, tablet, and mobile devices, allowing users to scan, verify, and manage documents at any time.
- ERP and accounting system integration: Can integrate smoothly with mainstream ERP and accounting systems, enabling continuous synchronization of workflows from extraction to automation, and supporting multi-ERP enterprises running 20+ ERP systems.
- Collaboration and security: Supports multi-user access, review, and collaborative record management; the platform uses industry-leading security protocols to protect sensitive business documents and data.
How to Use
- Send invoices via WhatsApp to the specified number;
- Forward invoices from a registered email address to docs@rapidscan.ai;
- Log in to the RapidScan Portal to upload PDFs or images; After upload, the AI automatically completes reading, validation, and recording, and users can view, reviewand export structured results in the Portal.
Use Cases
The industries listed on the official website include: manufacturing and distribution, accounting and finance, logistics and supply chain, small and medium-sized enterprises, construction and field operations, procurement and operations, and IT and automation teams. Typical workflows include: finance teams sending invoices via WhatsApp, automatically capturing supplier, amount, and due date and syncing them to the accounting system; email ingestion automatically detecting attachments, validating totals and line items, flagging mismatches before entering the ERP; field teams dragging PDFs or photos directly into the Portal, with the AI completing extraction, validation, and structuring within one minute.
Plans and Limitations
The official website offers three tiers:
- Starter plan: 10 free credits, basic OCR processing, WhatsApp and email integration, access to the Rapid Scan Portal;
- Intermediate plan: 100 credits, priority support;
- Advanced plan: 1,000 credits, advanced OCR processing, and early access to feature updates.
Details such as specific pricing, whether credits accumulate or expire, the list of specific supported ERP and accounting systems, and data retention policies are not yet provided in the materials.
