Aardvark is an automated SMS tool focused on meeting reminders, primarily used to help sales teams or teams reduce meeting "no-shows." By automatically sending SMS text reminders, it helps attendees remember and join meetings, thereby increasing closing opportunities.
Main capabilities:
- Automated meeting reminders: Automatically sends text reminders before meetings to reduce no-shows.
- Integrations: Can integrate with HubSpot, Pipedrive, Google Calendar, and Outlook calendar. The system automatically matches meeting invitees in the calendar with contacts in HubSpot and sends text reminders to their phone numbers.
- Meeting landing page: Each reminder can include a link to a branded landing page that contains all meeting details, making it easy for attendees to join the meeting in one click or tap; the landing page can also help attendees remember the value of the meeting and improve attendance.
- Message templates and targeting rules: Messages can be sent based on conditions, such as the meeting title or description must contain "demo"; send an introduction text 5 minutes after the meeting is booked; if the prospect has not yet confirmed, send a confirmation message 24 hours before the meeting starts; send only when the event is booked from a specific calendar; send only to guests who have confirmed, are tentative, or declined.
- Team management: Can view the entire team's upcoming meetings and scheduled reminders, centrally manage the team, messages, timing, triggers, and branding, and view reminder performance.
- Example trial: A sample text message can be sent to the user's phone, including a sample landing page link; the official statement says it will not save the number, send promotional content, or share information.
How to use:
- Integrate Aardvark with HubSpot, Pipedrive, Google Calendar, or Outlook calendar.
- Configure message templates, send timing, triggers, and branding.
- The system automatically matches calendar invitees with CRM contacts and sends text reminders according to the rules.
- View the team's upcoming meetings, scheduled reminders, and performance through a unified dashboard.
- Can start using for free.
Use cases:
- Sales teams want to reduce meeting no-shows and improve attendance and closing rates.
- Scenarios that require reaching prospects via text messaging and where messages are time-sensitive.
- Teams already managing meetings and contacts in HubSpot, Pipedrive, Google Calendar, or Outlook.
Limitations:
- The materials do not provide other features besides text reminders and meeting landing pages.
- The materials do not provide pricing plans or price information.
- The materials do not provide unsupported platforms or integration scope.
- The materials do not provide specific usage steps, APIs, or developer documentation.
- The percentage figures in the materials regarding SMS read rates, email open rates, and average SMS response times are not given as specific numbers in the text.
- The materials do not provide information on Chinese interface support.
