sTomato is a comprehensive management software designed specifically for dental clinics and oral care institutions. Its core positioning is to help clinics understand the true cost and true profit of each treatment, not just manage appointments and patient information. According to the official description, it tracks materials, dentist compensation, chair time, and fixed costs, and shows the actual profitability of each treatment.
In terms of purpose, sTomato aims to solve the common financial visibility problem in dental clinics: factors such as rising material prices, changes in dentist compensation plans, and increased chair time can cause the profit margins of certain common treatments to be lower than expected. Through automatic calculation and daily updates, the software helps clinics identify margin erosion, adjust pricing, evaluate dentist productivity, and make data-driven decisions.
Its main capabilities cover multiple modules. The appointment system supports online booking, multi-chair multi-dentist calendars, automatic SMS notifications, and confirmations. Electronic patient records include complete medical history, attachments and images, consultation notes, and allergy and medication information. Treatment plans support cost estimates, progress tracking, consultation notes and attachments, and biometric electronic signatures. The materials library provides more than 8,000 dental materials, aggregates prices from major suppliers, updates quotes daily, and retains price history. The medical procedure organization feature supports creating medical procedures, a profit calculator, assigning dentists to multiple procedures, and real-time profitability information. The business intelligence module provides the true profitability of each procedure, automatic alerts for margin erosion, and analysis of dentist and chair productivity. Inventory management supports importing supplier invoices from ANAF e-Factura, real-time inventory, minimum stock and expiration alerts, and complete purchasing history. The recall system enables patients to return for regular checkups through automatic SMS notifications and follow-up rate tracking. Dentist commissions are automatically calculated based on performed procedures, support percentage, fixed, or combined plans, and can be exported to Excel. Personnel role management supports sending invitations by email and predefined access permissions. The invoicing and receipts module supports pro forma invoices, tax invoices, receipts printed on any cash register, and ANAF e-Factura integration. Sterilization traceability provides complete sterilization cycle coverage, QR code printing and scanning, complete sterilization registry history, and maintenance alerts.
In terms of usage, the official description outlines a process from day one to the first week: on day one, configure the clinic, generate and add procedures, dentists, and chairs, and import materials from a materials library containing more than 8,000 dental products; from day one to day two, connect costs and enter fixed expenses (rent, utilities, salaries), and sTomato automatically calculates the cost per chair hour so that each procedure bears its true cost; from day two onward, use it normally for appointments, patient records, and treatment plans, with each appointment, operation, and treatment plan automatically updating the profitability picture; in the first week, view the complete profitview which procedures are profitable, which are not, and why, using business intelligence.
Applicable scenarios include dental clinics and oral care organizations, especially multi-doctor or multi-chair clinics that want to understand true profitability. The official information mentions support for multi-location management (in the highest-tier plan).
In terms of limitations, the materials do not provide specific information about system requirements, language support, data storage locations, compliance certifications, offline usage capability, etc.; these are not currently provided. In terms of pricing, the basic subscription is 99 lei/month, with no limits on the number of doctors, chairs, or procedures; additional SMS is 0.25 lei/message. Three plans are offered: Starter includes the basic functions of a digital clinic; Clinic Pro adds cost and profit margin, income and expenses, patient collections reports, doctor payment reports, material purchasing reports, material consumption reports, and Clinic Intelligence on top of Starter; the highest-tier plan adds procedure profitability analysis, doctor and chair productivity analysis, patient and retention analysis, cash flow analysis and tax estimation, and multi-location management on top of Clinic Pro. The official provider reserves the right to modify the quotation in the future, without affecting active subscriptions. Free data migration is also provided (regardless of which plan is chosen) and a 30-minute free demo. The partner program allows referrals and earning commissions or reducing subscription costs.
