TimeTuna

Purpose and Positioning

TimeTuna is an online appointment and scheduling tool whose official slogan is "what if Calendly were as beautiful as WeTransfer." It emphasizes the visual design and branding of booking pages, and its target users include coaches, consultants, freelancers, agencies, and teams that need multi-person collaborative scheduling. It is officially described as "not a generic calendar grid," but rather one that lets the first point of contact reflect personal or corporate style.

Main Capabilities

1. Calendar sync: real-time two-way sync with Google, Microsoft, and iCal calendars keeps availability accurate and prevents double bookings.
2. Custom branding: supports video and YouTube backgrounds, avatars, and brand logos, giving each booking page a unique look.
3. Multiple durations: multiple meeting durations can be offered on a single booking page for guests to choose from.
4. Video conferencing: automatically generates Google Meet, Microsoft Teams, and Zoom links for each booking.
5. Paid bookings: charges via Stripe, with time slots confirmed only after payment is received.
6. Reminders and notifications: booking confirmations and email reminders before meetings.
7. Website embedding: booking pages can be embedded in any website while preserving the design and flow.
8. Custom domains: use your own domain to serve booking pages with HTTPS automatically enabled.
9. Multi-host scheduling: routes bookings to multiple hosts via round-robin or by showing combined availability from all hosts.
10. Cross-time-zone scheduling: automatically detects both parties' time zones and displays all time slots in their respective local times.
11. Recommended time slots: can show guests only three times, with rules including earliest available, start or end of day, adjacent to existing meetings, or spread across the week.
12. Custom form fields: add custom questions to the booking form to collect the information you need.
13. In-person meetings: add custom addresses and Google Maps locations to bookings and calendar invitations.
14. Multiple booking pages: create separate pages for different purposes, each with its own availability, branding, and questions.
15. Team accounts: manage multiple booking pages together with teammates under one plan.
16. Custom emails: rewrite confirmation, 24-hour reminder, reschedule, and cancellation emails per booking page, with support for placeholders, live preview, and test sends.
17. SMS notifications: provide booking confirmations, 24-hour reminders, and reschedule or cancellation texts; requires connecting your own Twilio account, messages are billed directly by Twilio, and TimeTuna does not charge per messageMessage fees or limits.
18. Webhooks and Zapier: Automations can be triggered when bookings are created, changed, or canceled; the Zapier integration is live on the Zapier marketplace and can connect to over 6,000 apps.

How to use it

The official description says you can create a beautiful booking page, connect a calendar, and start accepting bookings without a credit card. Paid plans unlock features such as custom domains, paid bookings, and team scheduling. Setting up a usable page takes less than 60 seconds: sign in, connect a calendar, and share the link. Polishing brand elements (video background, avatar, logo) can be done at any time afterward. The free version supports custom image and video backgrounds, Google Calendar, Microsoft, iCal (such as Proton) calendars, Zoom, Google Meet, Microsoft Teams, in-person events, cross-time-zone scheduling, unlimited booking pages, website embeds, and email confirmations. The Pro version adds custom forms and branding, custom reminders, multi-host pages, round-robin scheduling, and more features on the roadmap. The Executive version includes all Pro features and also supports team sharing (up to 6 people), accepting payments via Stripe, SMS confirmations and reminders (you need to provide your own Twilio account), Webhooks and Zapier integration, and personal support from the founder, billed annually only. The White Label version is aimed at agencies and allows them to offer scheduling services to clients under their own brand: up to 10 client companies, 6 seats each, with each company having all Executive version features, using their own brand, domain, and logo instead of the TimeTuna logo. Additional companies cost 120 euros per year, and additional seats cost 20 euros per year, including onboarding training and priority founder support. White Label pricing is 200 euros per month or 1,200 euros per year, and requires setup via a 45-minute call rather than direct checkout.

Use cases

TimeTuna is suitable for coaches and consultants who want personalized bookings and to charge fees, agencies that want to offer scheduling services to clients under their own brand, teams that need multi-host round-robin scheduling, and users who need to arrange meetings across time zones. Its paid booking and reminder features can help reduce no-shows, and its custom forms and branding features can make first contact better fit the business image.

Limitations and missing facts

The official information does not provide pricing details beyond the specific feature comparison table for the free and paid versions (such as the monthly or annual fees for Pro and Executive). The official information does not explain AI-related features, and whether it belongs to AI tools has not yet provided clear information. SMS notifications require users to connect their own Twilio account and bear Twilio's message fees. White Label requires contacting the founder for setup and does not offer self-service checkout. Other unmentioned limitations have not yet been provided.