Expensify is an all-in-one expense and spend management platform, and its official website says it makes expense processing "the easiest." Users can collect receipts in multiple ways: take photos in the mobile app, forward receipts to receipts@expensify.com, drag and drop or upload files, or send a text message to 47777. Expensify automatically extracts information such as amount, date, and merchant.
Main capabilities
- Expense management: Automatically create, submit, approve, and reimburse expenses, and reports can be automatically synced with accounting systems.
- AI expense processing: Concierge AI can automatically categorize expenses, flag policy violations, enforce rules, reduce manual errors, and analyze spending on request.
- Receipt scanning: Supports scanning receipt details by taking photos, forwarding emails, uploading files, and other methods.
- Bring your own company card (BYOC): Can link existing company cards for automatic reconciliation, and the official website says it supports 10,000+ banks worldwide.
- Global reimbursement: Can reimburse employees or independent contractors anywhere in the world in their local currency.
- Virtual cards: Each Expensify Card can instantly issue unlimited virtual cards for free, for employees, vendors, or projects.
- Expense reports: Submit, review, and approve expenses in seconds, with the platform handling matching and policy checks.
- Travel: Book flights, hotels, cars, and rail directly in the app, with every booking synced with expenses for complete T&E management.
- Spend management: Control company spending through smart limits, approvals, and visibility across cards and expenses.
- Financial reporting: Build custom reports to analyze spending, discover trends, and support smarter business decisions.
- Budgets and bills: Set, track, and manage budgets across teams and departments, and control spending in advance; capture, approve, and pay bills; create and send professional invoices and track payments.
- Travel reimbursement: Automatically match receipts with travel expenses to reimburse employees faster for out-of-pocket costs.
How to use
- Individuals or teams can sign up by email or phone number, and the official website says accounts can be opened immediately and receipts uploaded.
- After scanning receipts, Concierge AI automatically categorizes and submits expenses for reimbursement, and reimbursement can be deposited directly into a bank account, with the official website saying it can arrive as fast as one business day.
- Approvers can review and approve each expense report, or let Concierge AI flag only outliers.
- Expenses can be automatically coded, reconciled, and exported through two-way sync with QuickBooks, Sage Intacct, NetSuite, Xero, and others.
- The mobile app includes all features, supporting management of expenses, cards, and travel on the go; every expense can be chatted with directly, clarify issues in real time.
- If a company does not use Expensify, employees and contractors can still use it themselves to submit expenses electronically to their employer or generate a PDF and send it by email.
Use cases Suitable for organizations and individuals that need to manage receipts, expenses, reimbursement, corporate cards, travel, and budgets, covering employee, employer, and accountant roles. The official website mentions that the Brooklyn Nets use it to manage travel, corporate cards, and expenses.
Integrations and compatibility The official website states it supports 45+ integrations, including QuickBooks, NetSuite, Sage Intacct, Xero, Workday, Gusto, Uber, Lyft, and others, covering accounting, finance, ERP, travel, tax, and other software.
Pricing information The official website FAQ states that personal use is completely free; the company version starts at $5 per person per month, and this cost can be offset through cash back from the Expensify Card. The official website offers a 30-day free trial.
Limitations and notes Corporate cards are issued by The Bancorp Bank, N.A. under a Visa license and may not be usable at all merchants that accept Visa. Cards for EEA residents are issued by Transact Payments Malta Limited, and cards for UK residents are issued by Transact Payments Limited under a Visa Europe Limited license. Money transmission services are provided by partners, including third parties such as Expensify Payments LLC (NMLS ID: 2017010). Other feature details, supported platforms, or specific country/region availability are not yet provided.
