Clean Email is a tool for cleaning up and managing a mailbox, helping users deal with the problem of an inbox being flooded with unread and unwanted emails, while emphasizing data security and privacy protection.
Purpose: The core purpose of Clean Email is to clean up unwanted emails in the inbox and continuously keep the mailbox tidy. It is suitable for users who want to achieve inbox zero, or simply want to clear up mailbox clutter. The product is aimed at different scenarios such as personal email, work email, and school email. According to official information, Clean Email is used by faculty, staff, and students at more than 500 universities worldwide, and is used in thousands of companies to save time and simplify email management; in 2020, Clean Email cleaned more than 1.5 billion emails.
Main capabilities:
- Smart folders and groups: Clean Email does not focus on individual emails, but instead uses rules and filters to organize the mailbox into easy-to-view smart folders and groups, such as "Old Mail" or "Mail from social networks," and combines them into Cleaning Suggestions, allowing users to perform actions such as delete, archive, move, and label on entire groups of emails with one click, without needing to select them one by one.
- Unsubscribing: Through the Unsubscriber feature, Clean Email can send unsubscribe requests on the user's behalf and block mailing lists and senders that do not comply with unsubscribe requests, even if the other party does not have an unsubscribe link. Users can also choose to read later, pause, or keep the latest emails to manage subscriptions.
- Auto Clean rules: Auto Clean can automatically apply selected rules and actions to emails arriving in the mailbox, for example archiving social network notifications and marking them as read, or automatically archiving emails after a certain period of time, and users can view automatic cleanup actions through periodic summaries.
- Bulk operations and rule creation: Users can merge emails into groups, quickly view hundreds of emails at once, and then delete, archive, and label them in a few clicks; and they can create rules as needed to handle similar future emails.
How to use: Clean Email supports iPhone and iPad, Android, Mac, and the web. It supports Yahoo, Gmail, Hotmail, AOL, and company email accounts, and can work with any email app such as Outlook, Apple Mail, and the Gmail App, allowing users to continue using their preferred email app and email service.
Security and privacy:
- Clean Email does not retain, sell, or analyze user data for purposes beyond public features; it does not display ads, because the serviceCharge reasonable fees.
- Will not share, gift, sell, or "anonymize" user data, including email addresses, email addresses found in emails, email content, and attachments.
- Never downloads full emails; the algorithm only analyzes email headers, including metadata such as the subject line, sender and recipient information, date, and email size; it does not download email bodies or attachments; data is stored for only 45 days.
- Gmail uses the OAuth2 protocol to control access; users can grant and revoke Clean Email's access at any time; access tokens are encrypted and used only to perform feature-related operations, and are never shared with third parties. iCloud does not support OAuth2, but Apple's "App-specific Passwords" feature can be used to add a layer of security, and this password can be revoked at any time. Email access credentials are encrypted, cannot be seen by Clean Email insiders, and are used only to scan the mailbox and perform selected operations.
Use cases:
- Work email: Employees can use it to save time and simplify email management, and its security is regularly audited by an independent third party.
- School email: Teachers, staff, and students can focus on important emails and easily manage and prioritize incoming emails.
- Personal email: A large number of users rely on Clean Email to save time and keep their inboxes tidy.
Limitations: The materials do not provide details such as specific free or paid prices, trial conditions, a complete list of supported email services (only some are listed), specific system requirements for each platform, or language support.