What This Does
When a research plan involves chemicals, genetic recombination, pathogens, radiation, animal experiments, human samples, field surveys, hazardous work, or equipment use, organize initial information for consulting safety management staff and each committee. Do not substitute for safety review or permission decisions; clarify items requiring confirmation, responsible departments, and work to be stopped before starting.
- Target Users: URA, research support staff, PI, experiment staff, departmental administration
- Issues to Solve: Safety management and committee confirmation are discovered after research begins, causing experiments or orders to stop
- Expected Effects: Reduce omissions in confirmation of applications, education, equipment, storage, disposal, and emergency response
Required Inputs
- Research Content: Overview, location, and period of experiments, surveys, and work
- Targets and Work: Chemicals, genes, pathogens, animals, radiation, human samples, field work, etc.
- Related Parties: PI, experiment staff, students, collaborating institutions, external contractors
- Facilities and Equipment: Laboratory, equipment, storage location, disposal method, taking out and bringing in
- Start Timing: Experiment start date, planned order date, survey date
- Existing Approvals(Optional): Ethics approval, safety training, committee approval, SOP
What It Produces
- Safety Management Confirmation Sheet: Research content, targets, location, work, related parties, start timing
- Committee and Department Confirmation List: Genetic recombination, animals, radiation, chemical substances, safety and health, etc.
- Pre-Start ToDo List: Education, applications, approvals, equipment, storage, disposal, emergency contact
- Consultation Email to Safety Management Staff: Request with background, confirmation items, and attached materials
- On-Hold Work List: Matters not to start, order, or bring in before approval
Procedure
1. Classify safety issues
| Area | Example | Confirmation Contact |
|---|---|---|
| Chemical Substances | Poisonous and deleterious substances, organic solvents, high-pressure gases | Safety and Health, Chemical Management |
| Genetic Recombination | Recombinant DNA, genome editing | Genetic Recombination Committee |
| Pathogens and Microorganisms | Pathogens, cells, BSL | Biosafety Staff |
| Animals | Animal experiments, breeding, bringing in | Animal Experiment Committee |
| Radiation | RI, X-rays, radiation equipment | Radiation Management |
| Human Samples | Blood, tissue, personal information | Ethics Review, Personal Information |
| Field | Field surveys, overseas surveys, hazardous areas | Safety and Health, International, Insurance |
2. Create a confirmation sheet
## 安全管理確認票
- 研究課題:
- 作業概要:
- 対象物:
- 実施場所:
- 開始予定:
- 関係者:
- 既存承認:
- 必要そうな確認:
- 添付資料:
3. Create a pre-start ToDo
| No | ToDo | 確認先 | 担当 | 期限 | 開始条件 | 状態 |
|----|------|--------|------|------|----------|------|
Include items such as "attending training," "committee approval," "securing storage location," and "confirming disposal procedures" in the start conditions.
4. Clearly indicate pending work
List separately any work that may not proceed before approval or confirmation.
| 保留作業 | 理由 | 再開条件 | 担当 |
|----------|------|----------|------|
5. Consult the safety management officer
件名: [安全管理確認] {研究課題名} の開始前確認について
下記研究について、安全管理・委員会手続きの確認をお願いいたします。
作業概要:
- {概要}
対象物・場所:
- {対象物}
- {場所}
確認したい事項:
- 必要な申請・承認・講習
- 発注/搬入/実験開始前に止めるべき作業
- 保管・廃棄・緊急連絡の確認先
Judgment criteria
| Judgment item | Points to check | Action |
|---|---|---|
| Target items | Are there hazardous materials, biological materials, radiation, animals, etc. | Contact the relevant field-specific confirmation desk |
| Start conditions | Are approvals, training, or equipment required | Turn into pre-start ToDos |
| Location | Is the implementation location appropriate | Confirm facilities and equipment |
| Disposal | Has the disposal method been decided | Confirm with the safety officer |
| Emergency | Are there emergency contacts in case of an accident | Include in the emergency contact list |
Common mistakes and countermeasures
| Mistake | Countermeasure |
|---|---|
| Checking only research ethics and forgetting safety confirmation | Confirm ethics, safety, and personal information separately |
| Storage and approval issues arise after ordering | Confirm start conditions before ordering |
| Forgetting training attendance for students and RAs | Create a table of training status for each person involved |
| Postponing disposal and removal | Confirm disposal and removal methods before starting |
Quality standards
- Safety areas, confirmation contacts, start conditions, and pending work are clearly indicated
- The RA is not acting on behalf of the committee or safety officer in making judgments
- ToDos before ordering, bringing in, and starting experiments are organized
- There are connections to ethics, DMP, export control, and contracts
Available Tools
- Read: Reading research plans, experiment plans, SOPs, approval documents, and equipment materials
- Write: Creating confirmation sheets, ToDo lists, consultation emails, and pending lists
- WebSearch / WebFetch: Confirming publicly available safety management information of the affiliated institution
- Bash: Formatting the stakeholder table, training status, and deadline table