meeting-notes-to-action-items

Meeting Minutes to Action Items

Quickly convert meeting minutes or discussion notes into a structured action item list.

Use Cases

• The user says "organize this meeting minutes into to-dos" or "extract the action items"
• The user pastes in a meeting record and needs to quickly sort out who does what
• After the meeting ends, an action item tracking email needs to be sent

Execution Method

Use LLM capabilities directly to analyze the text, no additional tools needed.

Extraction Rules

1. Identify action items: find things from the discussion that someone needs to do
2. Assign owners: determine who is responsible based on context (e.g., "Zhang San to follow up")
3. Infer deadlines: infer based on context (e.g., "before next week", "before the end of the month")
4. Determine priority: based on the urgency and importance of the discussion
5. Mark dependencies: whether an action item depends on another being completed

Handling Ambiguous Situations

• No clear owner → mark as "To be assigned"
• No clear deadline → mark as "To be determined"
• Action item is not specific enough → break it down into smaller executable steps

Output Format

## 行动项清单

**会议主题**：Q2 产品规划会
**日期**：2025-02-07

| # | 行动项 | 负责人 | 截止日期 | 优先级 |
|---|---|---|---|---|
| 1 | 完成 XX 功能需求文档 | 张三 | 2/14 | 🔴 高 |
| 2 | 收集 Beta 用户反馈 | 李四 | 2/12 | 🟡 中 |
| 3 | 联系设计外包团队报价 | 王五 | 2/10 | 🟡 中 |
| 4 | 更新项目排期表 | 待分配 | 待定 | 🟢 低 |

### 未决问题
- [ ] 是否需要增加服务器预算？（需要财务部门确认）
- [ ] 外包设计 vs 内部设计？（下次会议讨论）

Output Specifications

• Action items must be specific and executable ("research" → "research XX and output a comparison report")
• Priority is marked with color, intuitive and easy to read
• Unresolved issues are listed separately and not mixed into action items
• If the user needs it, a tracking email template can be generated