memory-email-ingest

Calendar-Gated Email Ingest for Memory Knowledge Base

Ingest emails ONLY from people Jesse has meetings with. Uses Gmail MCP tools (not Chrome).

Prerequisites

The calendar contacts file must exist at /Users/jesseanglen/Documents/RandomStuff/memory-kb/state/calendar-contacts.json. If it doesn't exist or has zero contacts, report "No calendar contacts found. Run /memory-calendar-ingest first." and exit.

Process

1. Load State & Contacts

Read calendar contacts from /Users/jesseanglen/Documents/RandomStuff/memory-kb/state/calendar-contacts.json. Read email state from /Users/jesseanglen/Documents/RandomStuff/memory-kb/state/email-state.json (create if missing).

Extract the list of known contact email addresses.

2. Search Gmail via MCP

Use gmail_search_messages to find emails from known contacts.

Build the query: after:YYYY/MM/DD from:({email1 OR email2 OR email3 ...})

The after: date should be the last_checked_timestamp from email state, or 3 days ago if first run.

If there are many contacts (50+), split into multiple gmail_search_messages calls with batches of ~25 emails each.

Set maxResults to 50.

3. Read Each Matching Email

For each message returned by the search, use gmail_read_message with the messageId to get full content.

Extract:

• Subject
• Sender (name and email)
• Date/time
• Body content — focus on decisions, action items, requests, important context

Skip trivial emails:

• One-liners like "OK", "Thanks", "Got it", "Sounds good"
• Calendar confirmations/invitations (auto-generated)
• Auto-replies and out-of-office messages
• Marketing/newsletter content

4. Look Up Related Calendar Event

For each sender email, check calendar-contacts.json for their last_seen date. Use this to populate the related_event field — connects the email to the meeting context.

5. Append to Daily Log

For each substantive email, append to /Users/jesseanglen/Documents/RandomStuff/memory-kb/daily/YYYY-MM-DD.md:

## Email from sender@example.com @ HH:MM PT
**source:** email
**subject:** [Subject line]
**from:** Name <email>
**related_event:** [Most recent event with this contact, from calendar-contacts.json]

### Key Content
- [Summary of important information, decisions, or requests]
- [Action items mentioned]
- [Important context or commitments]

### Action Items
- [ ] [Any follow-up tasks identified]

If the daily log doesn't exist, create it with header # Daily Log: YYYY-MM-DD.

6. Deduplication

Track processed email message IDs in email-state.json (keep last 500). Before appending, check for duplicate entries in the daily log (same subject + sender + date).

7. Update State

Write to /Users/jesseanglen/Documents/RandomStuff/memory-kb/state/email-state.json:

{
  "last_checked_timestamp": "ISO timestamp",
  "total_runs": N,
  "last_run": {
    "timestamp": "ISO",
    "emails_found": N,
    "emails_ingested": N,
    "contacts_matched": N,
    "status": "success"
  },
  "processed_message_ids": ["id1", "id2"]
}

8. Report

"Email ingest complete. Found X emails from calendar contacts, ingested Y substantive entries."

Important Notes

• Uses gmail_search_messages and gmail_read_message MCP tools — NO Chrome browser needed
• ONLY ingest emails from addresses in calendar-contacts.json — this is the core spam filter
• Skip trivial emails (one-liners, calendar confirmations, auto-replies)
• Focus extraction on decisions, commitments, action items, important context
• If zero emails match, that's fine — log it and exit normally