What is AI Meeting Notes
AI Meeting Notes is an AI meeting note-taking tool launched byNotion, capable of transcribing meeting content in real time and automatically generating complete meeting minutes including key summaries, comparisons with user notes, and action items after the meeting ends. Users simply need to type "/meet" on any Notion page or use a shortcut (CMD+SHIFT+Y on Mac, CTRL+SHIFT+Y on Windows) to quickly start it. The tool integrates with calendars; when using Notion Calendar, AI Meeting Notes is automatically added to every meeting, making it convenient for users to manage. It supports use across multiple devices and syncs with the user's calendar. Before a meeting, users can write down the agenda or context under "Notes," and the AI will take these notes into account when generating the summary. Transcriptions can be searched through Notion's search function, making it convenient for users to quickly find the information they need.
Main features of AI Meeting Notes
- Real-time transcription: AI Meeting Notes can transcribe the conversations in a meeting in real time.
- Intelligent summarization: After the meeting ends, the AI automatically generates complete meeting minutes including key summaries, comparisons with user notes, and action items.
- Real-time collaboration: Users can add notes in real time in the "Notes" tab, and the AI will combine the transcript and notes to generate a more comprehensive summary.
- Team collaboration: It supports multi-person collaboration, and team members can add notes and ideas in real time during the meeting.
- Action item extraction: The AI automatically extracts action items from the meeting content and generates clear next steps.
- Task assignment: Users can use
@in their notes to mention teammates, and the AI will automatically turn these mentions into action items and clearly indicate the responsible person in the summary. - Automatic meeting joining: If users use Notion Calendar, AI Meeting Notes will be automatically added to every meeting.
- Meeting reminders: Notion will send gentle reminders when a meeting is detected, ensuring users do not miss recording the meeting content.
- Multi-device support: It supports all devices and syncs with the user's calendar.
- Search function: All transcripts, summaries, decisions, and action items are saved in Notion, and users can use Notion AI to search the workspace for relevant content from past meetings.
- Multilingual support: It supports more than a dozen languages, including English, Chinese, Spanish, French, German, Japanese, Korean, Portuguese, Russian, Thai, Vietnamese, Danish, Finnish, Norwegian, Dutch, and Swedish.
How to use AI Meeting Notes
- Create meeting notes
- Visit Notion: Visit the Notion official website, select AI Meeting Notes, or go directly to theofficial website。
- Create via shortcut or command: On any Notion page, type "/meet", or use the shortcut on Mac
CMD+SHIFT+Y, and on Windows useCTRL+SHIFT+Y, to create an AI Meeting Notes block. - Add from a calendar event: When creating a new calendar event, use the AI Meeting Notes and Docs section to attach a notes page. For existing pages, click the microphone icon and AI will instantly convert it into meeting notes and add a notes block to the top of the page.
- Before the meeting
- Set the agenda: Before the meeting starts, write any agenda items or context under the "Notes" tab, and AI will take these notes into account when generating the summary.
- Choose a meeting style: Click the three-dot menu and choose from four formats: Auto, Sales, Standup, or Team Meeting. Each format organizes notes differently to match the meeting type, and can also be customized based on the conversation.
- During the meeting
- Real-time collaboration: Encourage team members to add ideas and key points in the "Notes" tab in real time during the meeting, because Notion AI will combine the transcript and notes to generate a more comprehensive summary.
- Tag teammates: In your notes, use
@to mention teammates, and Notion AI will turn these mentions into clear next action steps and clearly mark the responsible person in the summary.
- After the meeting
- Get a clear summary: After the meeting ends, AI will turn the notes and transcript into an organized meeting summary.
- Set up automated sharing: You can set up automation to share meeting notes to tools such as Slack.
- Search past meetings: All transcripts, summaries, decisions, and action items are stored in Notion, and you can use Notion AI to search your workspace for content related to past meetings.
- Notes
- Permission settings: When using AI Meeting Notes, Notion needs access to system audio and screen recording permissions.
- Privacy protection: Users can control who can see meeting notes and transcripts, and Notion provides built-in privacy settings and one-click pre-meeting consent collection.
Use cases for AI Meeting Notes
- Business meetings: In business meetings with clients or partners, the tool can accurately record key information and decisions from the meeting, making it easy to follow up and execute afterward.
- Online course learning: When attending online courses or seminars, AI Meeting Notes can record the course content and key points, making it easy for individuals to study and review.
- Personal growth meetings: In the process of personal growth and career development, meetings with mentors or colleagues are also very important. It can help record the advice and feedback from the meeting, supporting personal growth.
- Classroom records: Teachers can use AI Meeting Notes to record classroom discussions and teaching points, making it easy to summarize and improve the course afterward.
- Training meetings: In internal corporate training meetings, it can help record the training content and key knowledge points, making it easy for employees to review and apply them after the meeting.