When to use
When writing reports, proposals, project initiation explanations, work reports, draft policies, announcements, or manuals.
Common structures
Report / briefing
- Background and objectives
- Current situation and problems
- Proposal / recommendations (in bullet points)
- Resources and timeline
- Risks and countermeasures
- Conclusion and matters for approval
Proposal / motion
- Pain points
- Objectives and scope (including what will not be done)
- Option comparison (optional table)
- Implementation steps and milestones
- Rough budget / manpower estimate (write only if data is available)
Notice / announcement
- Subject
- Specific arrangements (time, place, participants)
- Notes
- Contact person
Format
- Heading levels:
######, avoid skipping levels - Use tables for data; use numbered lists for steps
- List "Attachment list" at the end if applicable
Prohibited
- Do not fabricate policy provisions or approval results
- When the user wants Word: first provide structured Markdown, and explain that it can be converted using pandoc/manual pasting