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era-guide

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Updated 10-16 06:52

About this skill

e-Rad Operation Guide and Support

What This Does

Guides the operation of e-Rad (Cross-ministerial R&D Management System) and provides troubleshooting for applications and reports. Resolves questions and issues regarding operation for everyone from researchers using e-Rad for the first time to administrative staff who use it daily.

Required Inputs

  • Questions / What you want to do: Specific operation (e.g., "I want to submit a KAKENHI application" "I want to reset my password")
  • User's role: The researcher themselves, administrative staff (office of the affiliated research institution), co-investigator
  • Target call for proposals(Optional): Which call for proposals the operation relates to

What It Produces

  1. Operating procedure(Step by step)
    • Description of screenshot location (in the form Menu > Submenu > Button)
    • What to enter
    • Points to note
  2. Troubleshooting
    • How to deal with error messages
    • Common problems and solutions
  3. Related information
    • Link to the official manual
    • Help desk contact information

Procedure

1. Confirming basic information about e-Rad

2. Guide to main operating procedures

2a. Initial setup

Obtaining a researcher number (new registration):

  1. Request the administrative staff of your affiliated research institution to register your researcher information
    • The researcher themselves cannot create an account directly
    • The institution's administrative staff registers it from the e-Rad institutional administrator screen
  2. After registration is complete, a login ID (8-digit researcher number) and password are issued
  3. Change the password at the first login

Login method:

  1. https://www.e-rad.go.jp/ Access
  2. Click "Researcher Login"
  3. Enter the login ID (8-digit researcher number) and password
  4. Agree to the terms of use and log in

2b. Updating researcher information

Changing affiliation information (when transferring):

  1. Contact the administrative staff of the new affiliated institution
  2. The administrative staff carries out the affiliation change procedure on e-Rad
  3. The researcher number from the old affiliation is carried over as is

Updating achievement information:

  1. After logging in, select "Confirmation/Correction of Researcher Information"
  2. Select the "Research Achievements" tab
  3. Enter paper information manually, or link from researchmap

2c. Creating and submitting application forms

Application flow:

  1. After logging in, select "Management of Application Information"
  2. Search and select the target call for proposals
  3. Click "Enter Application Information"
  4. Enter the Web input items:
    • Research project title (Japanese and English)
    • Research organization (information on the principal investigator and co-investigators)
    • Research expenses (by fiscal year and by expense category)
    • Keywords, review category
  5. Upload attached files (research plan PDF, etc.)
    • File format: PDF (in principle)
    • File size: Upper limit varies by call for proposals (usually 3-10MB)
  6. Check the entered content and click "Confirm Complete / Submit"
    • Note: "Temporary Save" and "Submit" are different. The application is not complete unless you submit
  7. It is formally submitted after approval by the administrative staff of your affiliated institution (institutional approval)

2d. Submission of Grant Application and Reports

Grant application:

  1. After the notification of adoption, proceed from "Enter Grant Application Information"
  2. Enter the details of research expenses (budget breakdown)
  3. Check the confirmation items regarding research ethics
  4. Submit → Institutional approval

Performance report:

  1. Select "Enter Performance Report Information"
  2. Enter an overview of the research performance
  3. Enter information on research presentations
  4. Enter information on the income and expenditure settlement
  5. Submit → Institutional approval

3. Common Troubles and Solutions

Trouble Solution
Cannot log in Entering the wrong password 5 times locks the account → It is unlocked after 30 minutes. If it still does not work, contact the administrative staff
Forgot the password Reset it from "Forgot your password" on the login screen. A reset link will be sent to the registered email address
Cannot upload attached files Check whether the file name contains full-width characters or special characters. Check the file size limit. PDF/A format is recommended
Co-investigators are not displayed Check whether the co-investigators are registered in e-Rad. Check whether the administrative staff of the co-investigators' affiliated institutions have approved
The submit button cannot be pressed Check whether any required fields are left blank. Check the content of the error message
Institutional approval does not proceed Contact the administrative staff. Processing is concentrated just before the deadline, so submit early
The screen does not display correctly Use a recommended browser (Chrome, Firefox, Edge). Clear the cache and cookies
The session was disconnected during input Save temporarily frequently. If you will be away for a long time, be sure to save temporarily

4. Important Notes Regarding Deadlines

  • System deadline: Deadline stated in the public call guidelines (usually 17:00)
  • Institution's internal deadline: Many institutions set an internal deadline 1-2 weeks before the official deadline
    • Researcher submits → Administrative staff review/approval → Official submission on e-Rad
    • If you miss the internal deadline, institutional approval may not be completed in time
  • Access congestion just before the deadline: The system is often slow on the day of the deadline → Submit with time to spare

5. Convenient Features

  • Copying application information: You can copy past application information and use it as the basis for a new application
  • CSV Export: Researcher information, application information, etc. can be downloaded as CSV
  • researchmap Integration: Achievement information from researchmap can be imported into e-Rad
  • Proxy Input: Administrative staff can input on behalf of the researcher (depending on the institution's settings)

Quality Standards

  • Operating procedures must correspond to the latest version of e-Rad
  • Menu hierarchy and button names must be accurate
  • Links to official manuals must be provided
  • "Guesses" and "confirmed information" must be clearly distinguished
  • Points where operations differ by institution must be noted as "Confirm with your affiliated institution"
  • Since e-Rad system changes are frequent, users should be cautioned to pay attention to how current the information is

Available Tools

  • WebSearch / WebFetch: Latest e-Rad information, checking manuals
  • Read / Write: Reading and writing guide documents