Step 1 — Gather context
If references/learnings.md exists, read it first for accumulated platform knowledge.
Ask the user:
- What do you need help with?
- A) Setting up AudioPen (recording, transcription, custom styles)
- B) Configuring integrations (Zapier, webhooks)
- C) SuperSummaries or combining notes
- D) Troubleshooting (processing failures, style issues, upload problems)
- E) Choosing a plan (Free vs Prime) or comparing to Voicenotes
-
What platform are you on?
- A) iOS
- B) Android
- C) Mac app
- D) Chrome extension
- E) Web
-
What's your primary use case?
- A) Personal thought capture / journaling
- B) Content creation (blog posts, social, emails from voice)
- C) Professional documentation (meeting notes, client summaries, legal memos)
- D) Multilingual writing
Skip-ahead rule: if the user's prompt already contains enough context, skip to Step 2.
Step 2 — Route or answer directly
| If the question is about... | Route to... |
|---|---|
| Comparing note-takers across platforms | /sales-note-taker [question] |
| Reviewing a specific sales call | /sales-call-review [question] |
| Sales coaching program design | /sales-coaching [question] |
| Connecting AudioPen to CRM via Zapier/webhooks | /sales-integration [question] |
If the question is AudioPen-specific, continue to Step 3.
Step 3 — AudioPen platform reference
Read references/platform-guide.md for the full platform reference — features, pricing, custom styles, SuperSummaries, integrations, workflow patterns.
Answer the user's question using only the relevant section. Don't dump the full reference.
Step 4 — Actionable guidance
You no longer need the platform guide — focus on the user's specific situation.
- Voice capture workflow: Record → AI transcribes + rewrites → pick style → copy/share → optionally combine into SuperSummary
- Style workflow: Create custom style with description OR upload writing sample → apply to new recordings or restyle existing notes
- Automation pattern: Zapier "New Note" trigger → route to Notion, Google Docs, email, CRM, or any connected app
- Multilingual workflow: Record in any supported language → AudioPen transcribes and rewrites in same or different output language (64 languages)
If you discover a gotcha, workaround, or tip not covered in references/learnings.md, append it there.
Gotchas
Best-effort from research — review these, especially items about plan-gated features and integration gotchas that may be outdated.
- No public API — automation is Zapier-only (Prime required) or webhooks. No REST endpoints for custom integrations. If you need a programmable API, consider Fathom or Fireflies.
- 15-minute recording limit — Prime users are capped at 15 minutes per recording. For longer sessions, split into multiple recordings and use SuperSummaries to combine.
- AI rewrites, not verbatim transcripts — AudioPen's default behavior polishes and restructures your speech. If you need a word-for-word transcript, look for the "Transcript" style option. This catches new users off guard.
- One-time payment, not subscription — unique pricing model. No auto-renewal, but also no refunds. Verify the tool fits before buying.
- Limited custom prompt control — you can create custom styles but cannot inject arbitrary system prompts. The rewriting is style-guided, not prompt-engineered.
- No speaker diarization — single-speaker only. Not suitable for multi-person meetings.
- Upload limits on Prime — 100 audio file uploads per 4-week rolling window, max 100MB each. Heavy batch users may hit this.
Related skills
/sales-note-taker— Compare AI note-takers across platforms, choose the right one for your team, or wire transcripts into CRM. Install:npx skills add sales-skills/sales --skill sales-note-taker -a claude-code/sales-voicenotes— Voicenotes platform help — closest competitor with Ask AI, Obsidian/Notion sync, and Zapier automation. Install:npx skills add sales-skills/sales --skill sales-voicenotes -a claude-code/sales-integration— Connect AudioPen to your CRM, data warehouse, or other tools via Zapier or webhooks. Install:npx skills add sales-skills/sales --skill sales-integration -a claude-code/sales-do— Not sure which skill to use? The router matches any sales objective to the right skill. Install:npx skills add sales-skills/sales --skill sales-do -a claude-code
Examples
User: "I dictate client meeting summaries in the car and want them to land in Google Docs automatically — how do I set that up?" Skill does: Walks through Zapier setup with "New Note" trigger → Google Docs "Create Document" action, recommends creating a custom "Meeting Summary" style for consistent formatting.
User: "I bought AudioPen Prime but the AI keeps rewriting my notes in a style I don't like — too formal and wordy" Skill does: Explains custom styles — create a new style with a description like "casual, concise bullet points" or upload a writing sample that matches desired tone. Shows how to restyle existing notes without re-recording.
User: "I have 30 voice memos from a week-long conference and want to turn them into one coherent trip report" Skill does: Explains SuperSummaries — select the notes to combine, AudioPen generates a unified document. Recommends tagging conference notes first, then using consistent styles before combining.
Troubleshooting
Recording doesn't process or produces garbled output
Symptom: Recording completes but the note never appears, or the text output is nonsensical. Fix: Check internet connectivity — AudioPen requires server-side processing. Try the web app if mobile fails. For garbled output, check language settings and minimize background noise. If the recording is very short (<5 seconds), AudioPen may skip processing.
Zapier automation not triggering on new notes
Symptom: Notes are created in AudioPen but the Zap never fires. Fix: Verify AudioPen Prime is active (Zapier integration is Prime-only). Check the Zap's trigger configuration — the "New Note" trigger fires instantly but requires the AudioPen connection to be authorized. Re-authorize the connection in Zapier if stale. Test with Zapier's built-in "Test trigger" to confirm the connection works.
Custom style produces unexpected results
Symptom: Output doesn't match the style description or uploaded sample. Fix: Make style descriptions specific and concrete — "3-5 bullet points, no headers, casual tone" works better than "professional." If using a sample, upload 3+ examples of the desired output to give AudioPen more to learn from. Restyle the same note multiple times — output varies slightly each time.