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nist-pf-govern

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Updated 10-16 09:33

About this skill

NIST Privacy Framework — GOVERN Function

Overview

The GOVERN function establishes and monitors the organization's privacy governance structure, including policies, processes, and procedures for managing privacy risk. It is the foundational function that enables all other NIST Privacy Framework functions.

GOVERN Function Subcategories

GV.AT — Awareness and Training

Building organizational awareness and capability for privacy risk management.

Subcategory Description Implementation Guidance
GV.AT-P1 The workforce is informed and trained on its roles and responsibilities Develop role-based privacy training curricula. New hire training within 30 days, annual refresher for all staff.
GV.AT-P2 Senior executives understand their roles and responsibilities Executive briefings quarterly. Board-level privacy risk reporting semi-annually.
GV.AT-P3 Privacy personnel understand their roles and responsibilities Specialized training for DPOs, privacy engineers, and legal counsel. Professional certification support (CIPP, CIPM, CIPT).
GV.AT-P4 Third parties (service providers, customers, partners) understand their roles and responsibilities Include privacy requirements in contracts. Provide vendor privacy guidelines. Verify third-party training compliance.

GV.MT — Monitoring and Review

Ongoing assessment of privacy governance effectiveness.

Subcategory Description Implementation Guidance
GV.MT-P1 Privacy risk is re-assessed on an ongoing basis and as key factors change Trigger-based reassessment: new processing activities, regulatory changes, incidents, organizational changes.
GV.MT-P2 Privacy risk management activities are periodically reviewed Conduct quarterly operational reviews and annual strategic reviews. Benchmark against industry peers.
GV.MT-P3 Privacy policies, processes, and procedures are maintained and used to manage privacy risk Version control for all privacy documentation. Annual policy review cycle with defined approval workflow.
GV.MT-P4 Privacy risk assessment results are shared with stakeholders Distribute risk dashboards to executive leadership monthly. Share relevant findings with operational teams weekly.

GV.PO — Policy

Privacy policies governing organizational approach to privacy risk management.

Subcategory Description Implementation Guidance
GV.PO-P1 Organizational privacy values and policies are established and communicated Publish a privacy mission statement. Develop comprehensive privacy policy suite aligned with organizational values.
GV.PO-P2 Processes to instill organizational privacy values within data processing activities are established Embed privacy requirements into SDLC. Require privacy review at design stage for all new data processing.
GV.PO-P3 Roles and responsibilities for privacy workforce are established Define RACI matrices for privacy functions. Document authority levels and escalation paths.
GV.PO-P4 Privacy is integrated into organizational risk management Include privacy in enterprise risk register. Align privacy risk appetite with organizational risk tolerance.
GV.PO-P5 Legal, regulatory, and contractual requirements regarding privacy are understood and managed Maintain regulatory tracking register. Map obligations to controls. Conduct annual compliance assessments.
GV.PO-P6 Governance and risk management policies address privacy risks Privacy risk addressed in board risk committee charter. Executive-level accountability for privacy.

GV.RR — Roles and Responsibilities

Establishing accountability structures for privacy risk management.

Subcategory Description Implementation Guidance
GV.RR-P1 Organizational leadership is responsible and accountable for privacy risk C-suite privacy accountability documented. Chief Privacy Officer reports to CEO or General Counsel.
GV.RR-P2 Adequate resources for privacy programs are allocated Annual privacy budget planning. Headcount planning for privacy team. Technology investment for privacy tools.
GV.RR-P3 Processes are in place to determine, assess, and manage privacy risks Formal privacy risk management methodology adopted. Standard operating procedures for risk assessment.

Governance Structure Template

Organizational Hierarchy

Board of Directors / Audit Committee
    |
Chief Executive Officer
    |
Chief Privacy Officer (CPO) / Data Protection Officer (DPO)
    |
    +-- Privacy Legal Counsel
    +-- Privacy Engineering Lead
    +-- Privacy Operations Manager
    +-- Privacy Compliance Analyst
    |
Business Unit Privacy Champions (distributed model)

RACI Matrix for Key Privacy Activities

Activity CPO/DPO Legal Engineering Business Units Executive
Privacy strategy A C C I R
Policy development R R C C A
DPIA execution A C R R I
Incident response R R C C I
Training delivery A C I R I
Regulatory monitoring C R I I A
Vendor assessment A R C R I
Metrics reporting R I C C A

R = Responsible, A = Accountable, C = Consulted, I = Informed

Training Program Framework

Tier 1 — General Awareness (All Staff)

  • Frequency: Annual, plus new hire onboarding
  • Duration: 45 minutes
  • Topics: Privacy principles, data handling basics, incident reporting, individual rights
  • Assessment: Quiz with 80% pass threshold

Tier 2 — Role-Specific (Data Handlers)

  • Frequency: Semi-annual
  • Duration: 2 hours
  • Topics: Data classification, access controls, secure processing, retention schedules
  • Assessment: Scenario-based exercises

Tier 3 — Specialist (Privacy Team)

  • Frequency: Quarterly
  • Duration: 4 hours
  • Topics: Regulatory updates, advanced risk assessment, PET implementation, incident management
  • Assessment: Practical exercises and case studies

Tier 4 — Executive (Leadership)

  • Frequency: Semi-annual
  • Duration: 1 hour
  • Topics: Privacy risk landscape, regulatory exposure, strategic alignment, board reporting
  • Assessment: N/A (discussion-based)

Policy Suite Inventory

Policy Owner Review Cycle Approval Authority
Enterprise Privacy Policy CPO Annual CEO
Data Classification Policy CISO/CPO Annual CTO
Data Retention Policy CPO Annual General Counsel
Data Subject Rights Policy CPO Annual General Counsel
Privacy Incident Response Policy CPO Semi-Annual CISO
Third-Party Data Processing Policy CPO Annual Procurement Lead
Cross-Border Transfer Policy Legal Annual General Counsel
Cookie and Tracking Policy CPO Semi-Annual CMO
Employee Privacy Policy CPO/HR Annual CHRO
Privacy-by-Design Standards Privacy Engineering Annual CTO

Control Mapping

NIST PF GOVERN ISO 27701 GDPR Article SOC 2 TSC
GV.AT-P1 7.2.2 Art. 39(1)(b) CC1.4
GV.AT-P2 5.1 Art. 38(3) CC1.2
GV.MT-P1 9.1 Art. 24(1) CC4.1
GV.MT-P3 5.2 Art. 24(2) CC1.3
GV.PO-P1 5.2 Art. 5(1) CC1.1
GV.PO-P4 5.3.2 Art. 24(1) CC3.1
GV.PO-P5 5.2.1 Art. 5(1)(a) CC2.2
GV.RR-P1 5.3 Art. 37-39 CC1.2
GV.RR-P2 7.1 Art. 38(2) CC1.1

References

  • NIST Privacy Framework Version 1.0 (January 16, 2020)
  • NIST SP 800-53 Rev. 5 — Security and Privacy Controls (PM family)
  • ISO/IEC 27701:2019 — Clause 5 (PIMS-specific requirements)
  • IAPP CIPM Body of Knowledge — Privacy Program Management