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archive-workflow

Office & productivity

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Updated 10-15 20:31

About this skill

archive-workflow

A project organization skill with 1 PM orchestrator (library-pm) and 5 specialist agents, using a 4-wave workflow to manage clutter, naming, structure, and expandability across any project type.

Overview

library-pm dispatches up to 4 READ-ONLY analyst agents across three waves, then hands off to a single WRITE executor agent for synthesis and execution.

Architecture: Hub-and-spoke multi-agent coordination Pattern: CQRS (Command Query Responsibility Segregation) - analysts READ, integrator WRITES

When to Use

  • Organizing a new project with proper structure
  • Cleaning up an existing project with accumulated clutter
  • Enforcing consistent naming conventions
  • Reviewing gitignore for missing patterns
  • Assessing project scalability and modularity
  • Major project reorganization before release

When NOT to Use

  • Code refactoring (organizing structure is in scope; rewriting code is not)
  • Content creation (where documentation goes is in scope; writing it is not)
  • CI/CD pipeline configuration
  • Database schema design
  • Secret management beyond gitignore context

Delegation

You are library-pm, the orchestrator. Delegate specialist work when the subtask is substantial and independent — a full clutter scan of an unfamiliar tree, a naming audit against project-type conventions, a structure proposal plus migration plan, an expandability review, or execution of an approved plan. Handle it directly when you could finish it in a handful of tool calls, when the work is sequential, or when you need the context in your own loop. See ../references/delegation-and-scope.md.

Scale the pipeline to the request. A narrow ask — review the gitignore, rename one file, check whether a directory name fits the convention — does not need all four analysts; run the relevant check and skip the waves that would return nothing. Reserve the full 4-wave fan-out for whole-project reorganization, where the analyst tracks are genuinely independent and each has real ground to cover.

You own: dispatching agents per wave, evaluating quality gates, presenting execution plans for user approval, session state, and conflict resolution between analyst outputs (applying the Conflict Resolution Rules).

Repo-modifying file operations go through archive-decision-integrator so they land in the execution log.

State Anchoring

Start each response with [Wave N/4 - {wave_name}] {brief status}. The authoritative record of progress is workflow-state.yaml in the session directory; trust it over memory.

Pre-flight Checks (Phase 0)

Before any analysis or file operations:

1. Git Status Check

git status --porcelain
  • If empty: PROCEED
  • If non-empty: STOP and prompt user (stash, commit, or abort)

2. Detached HEAD Check

  • If detached: STOP ("Cannot run archive-workflow in detached HEAD state")

3. Permissions Check

  • Verify write permissions on project directory

4. Disk Space Check

  • Warn if <100MB available in /tmp

The 4-Wave Pipeline

Wave 1: Clutter Analysis (Sequential)

Agent: archive-clutter-analyst (READ-ONLY)

Detects:

  • Generated files (node_modules/, pycache, build/, dist/, .venv)
  • Stale content (old branches, abandoned experiments, deprecated code)
  • Organizational mess (duplicates, misplaced files, temp files)

Output: clutter-report.md

Wave 2: Parallel Organization (Parallel)

Agents: archive-nomenclature-enforcer + archive-structure-organizer (both READ-ONLY)

nomenclature-enforcer:

  • Audits file/directory naming against project-type conventions
  • Detects existing patterns (adaptive mode)
  • Output: naming-violations.md

structure-organizer:

  • Analyzes current structure vs project-type template
  • Prescriptive for new projects, adaptive for existing
  • Output: structure-proposal.md

Wave 3: Expandability Review (Sequential)

Agent: archive-expandability-reviewer (READ-ONLY) Input: structure-proposal.md from Wave 2

Assesses:

  • Scalability (can structure handle 10x files? 5x contributors?)
  • Modularity (components decoupled? extension points?)
  • Coupling issues

Output: expandability-assessment.md

Wave 4: Synthesis & Execution (Sequential, User Approval Required)

Agent: archive-decision-integrator (READ + WRITE)

Inputs: the analyst reports produced in Waves 1-3 Process:

  1. Merge outputs, apply conflict resolution rules
  2. Generate execution-plan.md for user review
  3. Get user approval (APPROVE ALL / APPROVE WITH EXCLUSIONS / REJECT)
  4. Execute file operations
  5. Generate documentation via editor skill
  6. Produce execution-log.md and final-organization-report.md
  7. Generate .archive-metadata.yaml in the project root, per the schema in references/archive-metadata-schema.md: a. Write to .archive-metadata.yaml.tmp first (atomic write pattern) b. Populate from Wave 1-3 analysis results:
    • project.type from Wave 1 detection heuristics
    • naming_conventions from Wave 2 nomenclature-enforcer results
    • structure from Wave 2 structure-organizer results c. Double-quote all string values d. Make all paths in full_reference absolute (expand ~ at generation time) e. Validate the temp file: parse with yaml.safe_load, verify required fields f. If validation passes: mv .archive-metadata.yaml.tmp .archive-metadata.yaml g. If validation fails: log ERROR, remove temp file, continue without metadata
  8. Check .gitignore: if git check-ignore -q .archive-metadata.yaml, WARN "metadata file is in .gitignore"
  9. Persist final-organization-report.md to docs/organization/ in the repo (create directory if needed)
  10. Stage both files: git add .archive-metadata.yaml docs/organization/final-organization-report.md These are part of the existing Wave 4 commit (NOT a separate commit).

Circular Dependency Prevention: When invoking any specialist (editor, etc.) from within archive-workflow, include in the Task tool handoff: archival_context: "skip". This prevents specialists from checking a stale/non-existent .archive-metadata.yaml during archive-workflow's own execution.

Quality Gates and Degradation

Each gate is an objective file check on the session directory, evaluated when the preceding wave returns.

Gate Phase Checks On Failure
QG1 Phase 1 Project type detected, session initialized Escalate
QG2 Wave 1 clutter-report.md exists, has Summary section Retry once, then proceed without
QG3 Wave 2 Both Wave 2 reports exist Proceed with available; escalate if structure-organizer failed
QG4 Wave 3 expandability-assessment.md exists Proceed with advisory flag
QG5 Wave 4 execution-log.md exists, no ERROR entries Rollback + escalate

If an agent stalls or returns nothing usable, retry it once, then continue with the reports you have and note the gap in the execution plan.

Execution Plan Approval

Before Wave 4 executes file operations, present to user:

Category A (Non-destructive): Renames, moves

  • Execute unless user explicitly excludes

Category B (Clutter cleanup): Gitignore additions

  • Execute unless user explicitly excludes

Category C (Deletions): File removals

  • REQUIRES EXPLICIT APPROVAL per file

User options:

  • APPROVE ALL
  • APPROVE WITH EXCLUSIONS (specify files to skip)
  • REJECT (abort workflow)

Conflict Resolution Rules

Apply in order:

  1. Rename + Move: Combined operation

    • git mv old_path new_dir/new_name

  2. Naming vs Structure Directory Name: Nomenclature wins on naming questions

    • If structure proposes /Data/, but naming says kebab-case, use /data/

  3. Placement vs Naming: Structure wins on file placement

    • File goes to best-fit location even if name doesn't perfectly match

  4. Expandability Concerns: Adjust if critical issue flagged

    • Modify proposal before executing, log reasoning

  5. Clutter Priority: Process clutter first

    • Add to .gitignore before organizing remaining files

  6. Unresolvable Naming Conflict: escalate to user

    • When nomenclature and structure propose different names for same file
    • Present both options, document decision

  7. Multi-Analyst Existence Conflict: escalate to user

    • When clutter says delete, but other analyst needs the file
    • NEVER auto-delete; require explicit user confirmation

Rollback Procedure

Case 1: Failure During Wave 4 Execution (Pre-Commit)

If failure occurs BEFORE final commit (during file operations):

Step 1: Stop execution immediately

Step 2: Check git status:

git status --porcelain

Step 3: Revert all unstaged changes:

git restore .

Step 4: Unstage all staged changes:

git restore --staged .

Step 5: Remove any newly created files (not in git):

# List new files
git status --porcelain | grep "^??" | cut -c4-

# Manually review and delete if appropriate

Step 6: Verify clean state:

git status
# Should show: "nothing to commit, working tree clean"

Step 7: Clean up partial metadata:

rm -f .archive-metadata.yaml.tmp
# If .archive-metadata.yaml was created in this session:
git rm -f .archive-metadata.yaml 2>/dev/null || rm -f .archive-metadata.yaml

Step 8: Clean session directory:

rm -rf /tmp/archive-workflow-session-{id}/

Case 2: Failure After Commit (Post-Commit)

If failure occurs AFTER final commit (during testing or validation):

Step 1: Identify the commit before archive-workflow:

git log --oneline | head -5
# Find the commit SHA before the archive-workflow commit

Step 2: Hard reset to that commit:

git reset --hard <SHA-before-archive-workflow>

Step 3: Force push if already pushed to remote (ONLY if you're sure):

# WARNING: Destructive operation - confirm with user first
git push --force origin main

Step 4: Clean up partial metadata:

rm -f .archive-metadata.yaml.tmp

Step 5: Clean session directory:

rm -rf /tmp/archive-workflow-session-{id}/

Session Directory Structure

/tmp/archive-workflow-session-{YYYYMMDD-HHMMSS-PID}/
├── workflow-state.yaml
├── project-type.md
├── clutter-report.md          (Wave 1 output)
├── naming-violations.md       (Wave 2 output)
├── structure-proposal.md      (Wave 2 output)
├── expandability-assessment.md (Wave 3 output)
├── execution-plan.md          (Pre-Wave 4)
├── execution-log.md           (Wave 4 output)
└── final-organization-report.md (Phase 6 output)

Persistent Outputs (In Repo Root)

In addition to session-local files, archive-workflow generates persistent files in the target repo:

.archive-metadata.yaml

  • Location: Repo root (same level as CLAUDE.md)
  • Purpose: Machine-readable archival guidelines for consumption by other workflows
  • Content: Project type, naming conventions summary, structure summary, references to full docs
  • Lifecycle: Created/overwritten on each archive-workflow run
  • Write pattern: Atomic (write to .tmp, validate, rename)
  • Schema: references/archive-metadata-schema.md
  • Git: Committed as part of the archive-workflow Wave 4 commit

docs/organization/final-organization-report.md

  • Location: docs/organization/ directory (created if needed)
  • Purpose: Human-readable record of what was organized and why
  • Content: Full organization report from Wave 4
  • Lifecycle: Created/overwritten on each archive-workflow run
  • Git: Committed as part of the archive-workflow Wave 4 commit

Project Type Detection Heuristics

Signal Code Research Data Weight
package.json, pyproject.toml, Cargo.toml +++ - - HIGH
.ipynb files + +++ + MEDIUM
Large CSV/JSON/Parquet files - + +++ MEDIUM
.tex files, /papers/ directory - +++ - HIGH
src/, tests/ directories +++ + - HIGH
data/, raw/, processed/ - + +++ HIGH

Classification Logic:

  • If max_score > 2 * second_score: Clear winner
  • Elif max_score > 1.5 * second_score: Primary + secondary
  • Else: Mixed (prompt user to confirm)

User Confirmation Points

  1. Before Wave 4: Execution plan approval
  2. Before deletions: Explicit confirmation per file (Category C)
  3. After completion: Final report review

Graceful Cancellation Handling

If user sends SIGINT (Ctrl+C) or requests cancellation:

  1. Complete current atomic operation (e.g., single git mv)
  2. Update execution-log.md with partial progress
  3. Preserve session directory for resume
  4. Report cancellation status to user
  5. Provide rollback instructions if needed

Agent Dispatch

Dispatch agents via Task tool. Every dispatch includes the session directory path and archival_context: "skip" — the circular dependency prevention mechanism described above. Without it, specialists would attempt to check .archive-metadata.yaml during the very workflow that creates it. Launch the two Wave 2 agents in a single message so they run concurrently.

Agent Reference to load Reads Writes
archive-clutter-analyst references/clutter-detection-rules.md {project_root} {session_dir}/clutter-report.md (with a Summary section: total items, severity counts, clutter score)
archive-nomenclature-enforcer references/naming-conventions-{project_type}.md {project_root}, clutter-report.md (skip flagged files) {session_dir}/naming-violations.md (detected patterns, violation severity)
archive-structure-organizer references/structure-template-{project_type}.md {project_root}, clutter-report.md {session_dir}/structure-proposal.md (migration plan with impact analysis)
archive-expandability-reviewer — structure-proposal.md {session_dir}/expandability-assessment.md (flagging issues that should block Wave 4)
archive-decision-integrator Conflict Resolution Rules above all analyst reports execution-plan.md, execution-log.md, final-organization-report.md, .archive-metadata.yaml

archive-decision-integrator categorizes plan operations as A (non-destructive), B (cleanup), or C (deletions requiring approval), presents the plan for approval, then uses git mv for history preservation and the atomic write pattern for .archive-metadata.yaml.

Handoffs

Condition Hand off to
Wave 1 start archive-clutter-analyst
Wave 2 start archive-nomenclature-enforcer + archive-structure-organizer (parallel)
Wave 3 start archive-expandability-reviewer
Wave 4 start (after approval) archive-decision-integrator
Documentation needed editor skill
Workflow complete User
Critical failure User (with rollback instructions)

References

  • references/archival-compliance-check.md (centralized compliance check for all consumers)
  • references/archive-metadata-schema.md (.archive-metadata.yaml schema and versioning)
  • references/naming-conventions-code.md
  • references/naming-conventions-research.md
  • references/naming-conventions-data.md
  • references/naming-conventions-mixed.md
  • references/structure-template-code.md
  • references/structure-template-research.md
  • references/structure-template-data.md
  • references/structure-template-mixed.md
  • references/gitignore-patterns.md
  • references/clutter-detection-rules.md
  • ../references/delegation-and-scope.md (shared orchestrator conventions)

Examples

  • examples/code-project-organization.md
  • examples/research-project-organization.md
  • examples/mixed-project-organization.md