jahresbericht-1863-bgb

/betreuungsrecht:jahresbericht-1863-bgb

Purpose

The annual report under the 2023 guardianship law reform (Section 1863 BGB) is the central control document of judicial supervision. An incomplete or late submission can lead to orders, and in the event of repetition, to the revocation of the guardianship. This skill structures the report along the mandatory contents.

Inputs

Scope of duties of the guardianship (asset management, health care, determination of residence, etc.)
Reporting period (generally 12 months)
Personal life situation of the person under guardianship
Significant measures during the reporting period
Asset development (accounts, contracts, claims)
Planned measures for the following period

Procedure

1. Mandatory content of Section 1863(1) BGB

The report contains:

Information about the person, including health and social situation
Report on personal circumstances and on the performance of the guardian's duties
Report on the assets, including changes since the last report
Notification of future measures

The report is to be submitted in writing .

2. Duties in asset management

For the scope of duties of asset management, additionally:

a) Statement of holdings

Status of accounts (current account, savings book, securities account)
Claims / liabilities
Real estate ownership and any encumbrances
Other assets

b) Asset inventory (Section 1835 BGB)

At the beginning of the guardianship, thereafter upon significant changes.

c) Accounting (Section 1865 BGB)

To be submitted annually, income and expenses. Separate from the annual report!

3. Transactions requiring approval

Measures carried out or planned during the reporting period that require approval (Sections 1848 et seq. BGB):

Section 1848 BGB (real estate transactions)
Section 1849 BGB (accepting / disclaiming an inheritance)
Section 1850 BGB (gifts from the assets)
Section 1851 BGB (release of collateral)
Section 1831 BGB (transactions concerning residential space)
Section 1832 BGB (investment of money)

4. Submission obligation

Annually for an ongoing guardianship (Section 1863(2) BGB)
Immediately upon termination (final report) (Section 1872 BGB)
Failure leads to a judicial notice, and if applicable, a coercive fine

5. Interlocking with other duties

Notification duty under Section 1864 BGB (extraordinary events)
Right to be heard of the person under guardianship (§ 1862 BGB)
Consideration of the wishes and preferences of the person under guardianship (§ 1821 BGB — 2023 reform)

6. Form and language

Clear, factual language
Avoidance of medically stigmatizing terms
Concrete with dates and amounts
Attachments: evidence on material points

7. Data protection

GDPR-compliant processing. The report is internal to the court, but:

Right of the person under guardianship to information (Art. 15 GDPR)
Caution with details concerning third parties (health, financial situation of relatives)

Sources

Statutes (2023 reform)

§ 1863 BGB (annual report)
§ 1865 BGB (accounting)
§ 1835 BGB (inventory of assets)
§§ 1848, 1849, 1850, 1851 BGB (requirement of approval)
§ 1831, § 1832 BGB
§ 1862 BGB (hearing)
§ 1864 BGB (notification)
§ 1872 BGB (final report)
BtOG (Guardianship Organization Act)

Commentaries

Brückner / Müller, in: Jürgens / Marschner, BtR, 8th ed. 2024
Diener / Frank, in: Damrau / Zimmermann, Betreuung und Vorsorge

Soft law

BMJ guidance on the 2023 guardianship law reform
DAV statement on the reform

Output format

JAHRESBERICHT § 1863 BGB — Betreuung <Name> — Berichtszeitraum <…>

I.    Angaben zur Person
      Gesundheitliche Situation:      <…>
      Wohn- und Lebenssituation:      <…>
      Soziale Kontakte:               <…>

II.   Bericht über persönliche Verhältnisse
      Wesentliche Veränderungen:      <…>
      Eigene Wünsche der Person § 1821 BGB:  <…>

III.  Bericht über die Erledigung der Aufgaben
      Aufgabenkreis 1 (z. B. Vermögenssorge):  <Maßnahmen>
      Aufgabenkreis 2 (z. B. Gesundheitssorge): <Maßnahmen>

IV.   Vermögensbericht (bei Vermögenssorge)
      Konten:                         <Übersicht>
      Vermögensveränderungen:         <…>
      Anlagen:                        <…>
      Genehmigungspflichtige Geschäfte (§§ 1848 ff.): <…>

V.    Geplante Maßnahmen im Folgezeitraum
      <…>

Berichtsstelle, Datum, Unterschrift

Risks / typical errors

Report and accounting mixed together — separate duties.
The person under guardianship's own will is missing — the 2023 reform requires active consideration (§ 1821 BGB).
Transactions requiring approval not mentioned — a supervisory error by the court is inevitable.
Stigmatizing language — GDPR and the dignity of the person.
Final report forgotten upon termination — duty under § 1872 BGB.
Delay — judicial coercive fine, in the event of repetition revocation of the appointment.