email-drafter

Email Drafter

Generate professional email drafts from structured input parameters.

When to use this skill

• User asks to write or draft a professional email
• User needs help composing a business email (follow-up, introduction, request, etc.)
• User wants to generate email templates for different scenarios
• User needs multilingual email drafts (Chinese, English, Japanese, etc.)

Scripts overview

Script	Purpose	Dependencies
email_draft.py	Generate structured email drafts	Python 3 (stdlib only)

Steps

1. Generate an email draft

python scripts/email_draft.py --type TYPE --to "RECIPIENT" --subject "SUBJECT" --body "KEY_POINTS" --tone TONE

2. Email types

Type	Description
introduction	Self-introduction or connecting two people
follow-up	Follow up on a previous conversation or meeting
request	Request information, meeting, or action
thank-you	Express gratitude after meeting/event
apology	Professional apology for delays/issues
announcement	Announce news, changes, or updates
invitation	Invite to meeting, event, or collaboration
rejection	Politely decline a request or proposal
reminder	Gentle reminder about deadlines or tasks
proposal	Propose a project, partnership, or idea
cold-outreach	First contact with a potential client/partner
internal-memo	Internal team communication
custom	Custom email from provided key points

3. Tone options

• formal — Traditional business correspondence
• professional — Standard professional (default)
• friendly — Warm but professional
• casual — Informal, for colleagues you know well
• urgent — Time-sensitive communication

4. Options

• --type TYPE — Email type (see table above)
• --to "NAME" — Recipient name
• --from "NAME" — Sender name
• --subject "SUBJECT" — Email subject line
• --body "KEY_POINTS" — Key points to include (semicolon-separated)
• --tone TONE — Writing tone (default: professional)
• --lang LANG — Language: en (default), zh, ja, ko
• --save PATH — Save draft to file
• --context "CONTEXT" — Additional context or background

5. Examples

# Professional follow-up email
python scripts/email_draft.py --type follow-up --to "John" --subject "Follow up on our meeting" --body "discussed Q3 targets;agreed on timeline;need budget approval" --tone professional

# Formal Chinese business email
python scripts/email_draft.py --type request --to "王经理" --subject "关于项目合作" --body "希望安排会议;讨论合作细节;下周方便的时间" --tone formal --lang zh

# Internal announcement
python scripts/email_draft.py --type announcement --to "Team" --subject "New office policy" --body "remote work policy update;3 days in office;effective next month" --tone friendly

# Cold outreach
python scripts/email_draft.py --type cold-outreach --to "Sarah" --from "Alex" --subject "Partnership opportunity" --body "mutual benefit;our platform capabilities;propose a call" --tone professional --save outreach.txt

Edge cases

• Very long emails: Break key points into concise items; the tool will structure them properly
• Multiple recipients: Use comma-separated names in --to
• HTML output: Use --format html for HTML-formatted email (default is plain text)
• Signature: Add --signature "Your Name\nTitle\nCompany" to append a signature block

Scripts

• email_draft.py — Generate professional email drafts