teamharness-task-delegation

Task Delegation

Use this skill when acting as Leader to create and delegate task specs.

Each delegated task should have a task id, owner, scope, expected deliverables, acceptance criteria, and blocker reporting path. Write task instructions to the shared task directory before asking the owner to execute.

A submitted result is only a candidate result until accepted by the Leader. Do not use this skill to turn ordinary conversation into tasks.

Scope

Use this skill for:

• taskflow calls as Leader
• converting a ready project node into a Worker task spec
• checking a submitted Worker result
• routing task assignment and completion messages

Use teamharness-project-management to create projects, plan DAG or Loop work, resolve ready nodes, record Loop iteration decisions, and accept results into project progress.

Delegate Only Ready Nodes

Within Project Work, do not create bare tasks directly from a user request. First create or update a project DAG, then delegate a ready project node returned by projectflow readyNodes, or create/update a Loop and delegate a ready project node returned by readyLoopNodes.

For a single-task Project Work item, projectflow create_quick_project may be used instead. It already writes shared/tasks/{task-id}/meta.json, shared/tasks/{task-id}/spec.md, and marks the task assigned; do not call delegate_task again for that task. After it returns ok: true, send the same assignment message you would send after delegate_task.

Before delegation:

1. Read TEAMS.md for the Worker Matrix ID and Team Room ID.
2. Confirm the node came from readyNodes or readyLoopNodes.
3. Write a bounded task spec through taskflow. The spec must include the completion report instruction below.
4. Mention the assigned Worker in the assignment room only after delegate_task succeeds. Use the Team Room for Matrix DM-originated work, or the assignment room returned by roomflow for external requester channels. For external channels, roomflow must receive the stable sourceRoomId from the current channel metadata so repeated tasks from that source room reuse one Matrix assignment room.
5. Do not create task-specific or worker-specific sourceRoomId values. Reuse the exact external sourceRoomId from the current requester room. Before sending the assignment message, call roomflow with that same sourceRoomId and include the assigned Worker in invite; include any other Workers who need to observe or work in the same assignment room.

Delegate Task

Call taskflow with role: "leader" and pass payload as an object:

{
  "role": "leader",
  "action": "delegate_task",
  "payload": {
    "projectId": "demo-project-001",
    "taskId": "demo-project-001-01",
    "roomId": "room:!team-room:matrix.local",
    "spec": "# Task demo-project-001-01\n\n## Context\nExplain why this task exists.\n\n## Expected Result\nCreate deliverables under shared/tasks/demo-project-001-01/ and submit a result with STATUS, SUMMARY, and DELIVERABLES.\n\n## Acceptance Criteria\n- The result addresses the task scope.\n- Deliverables are listed in result.md.\n\n## Completion Report\nAfter `taskflow submit_task` returns `ok: true`, reply in the current assignment room and mention the Leader Matrix user from `TEAMS.md`:\n\n<Leader Matrix user from TEAMS.md> TASK_COMPLETED: demo-project-001-01 - Result: shared/tasks/demo-project-001-01/result.md\n\nDo not use `NO_REPLY` after a successful task submission.\n"
  }
}

delegate_task writes:

shared/tasks/{task-id}/meta.json
shared/tasks/{task-id}/spec.md

It also changes the project node status to assigned.

Task Spec Completion Report

Every delegated task spec must include this final instruction, with the task id and result path adjusted for the actual task:

## Completion Report

After `taskflow submit_task` returns `ok: true`, reply in the current assignment
room and mention the Leader Matrix user from `TEAMS.md`:

<Leader Matrix user from TEAMS.md> TASK_COMPLETED: demo-project-001-01 - Result: shared/tasks/demo-project-001-01/result.md

Do not use `NO_REPLY` after a successful task submission.

If the project node already contains a custom completion line, preserve it and still make the Leader mention requirement explicit.

Assignment Message

After delegate_task returns ok: true, use teamharness-communication to mention the Worker in the assignment room:

@worker-a:matrix.local TASK_ASSIGNED: demo-project-001-01 - Please start this task. Spec: shared/tasks/demo-project-001-01/spec.md

Do not ask the Worker to edit project files. Do not ask several Workers to own the same task directory.

Check Submitted Task

When a Worker reports completion or blocker status, call:

{
  "role": "leader",
  "action": "check_task",
  "payload": {
    "taskId": "demo-project-001-01"
  }
}

If effective is false, do not accept the task. Tell the Worker what is missing and wait for a corrected result.

If effective is true, return to teamharness-project-management and decide whether to accept the result into project progress.

Result Contract

Worker results should contain:

STATUS: SUCCESS
SUMMARY: Short summary

DELIVERABLES:
- shared/tasks/{task-id}/path

Accepted statuses are:

• SUCCESS
• SUCCESS_WITH_NOTES
• REVISION_NEEDED
• BLOCKED

Submitting a result ends that Worker task. If more work is needed, create a new project node and delegate a new task.